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Author Guidelines

IMPORTANT: To submitt, please register to the Acta Carsologica site as an author.  Make sure that corresponding box is checked.
http://ojs.zrc-sazu.si/carsologica/user/register

 

Download detailed graphical guidelines with  that will help you navigate through the OJS site while submitting, editing and proofing your manuscript.

Download a sample paper, with basic formatting and sectioning instructions.

 

 AIMS AND TOPICS OF THE JOURNAL

Acta Carsologica (AC) publishes original scientific previously unpublished papers on aspects of karst/speleological science and shorter related reports (professional meetings, book reviews, important achievements or events, discussion of papers published in AC). When the manuscript is accepted for publication, the author agrees to automatic transfer of the copyright to the publisher, according to the Law.

LANGUAGE
The official language of the journal is English.


OUTLINE OF THE PUBLISHING PROCEDUREđ

1.            Submission of the manuscript (author)

2.            Review process (Editor – Section Editor –Reviewers – Authors)

3.            Submission of the revised manuscript & revision notes

4.            Copyediting (Section Editor – Author)

5.            Layout preparation (Layout editor)

6.            Final proofreading (Section Editor – Author)

7.            Final layout (Layout editor)

8.            Web publishing & Printing

 

Submission, communication and editorial procedure is maintained through the OJS site.


1.  SUBMISSION OF THE ORIGINAL MANUSRIPT

Manuscripts should be submitted to the Acta Carsologica OJS site. The submitting author should be registered to the site. Click Register tab at the top and fill in the registration form. Be sure to ckeck in the Author check box on the form. We advise you to check in also the Reader check box and if you feel competent the Reviewer check box.

Once registered, log in and go to: Unser Home or Submit tab, which guides you to User Home page. On User Home, select New Submission in the Author line. You are directed to submission form, which will guide you through submission procedure.

Important: Manuscript should be submitted in PDF or Word format with all figures, tables and captions embedded in the text at relevant positions. Figures should have medium resolution (about 150 dpi), suitable for printing on printers, reading on screen.


The structure of the Manuscript should include following items:

- Title page
- Abstract+ Keywords
- Main Text  with figures, tables and captions at relevant positions.
- References

Each unit should start with a new page.

Title page

The title page should include title of the paper, the name(s) of the author(s) without academic titles, their affiliations, fax and e-mail addresses. Title should be short, yet illustrative. If it includes local regional name this must be accompanied by a name of a wider region for better understanding.

Abstract and keywords
The abstract should have up to 300 words. Authors should provide 4 to 6 keywords. Guidance may be obtained from the most recent American Geological Institute GeoRef Thesaurus. Keywords should be placed beneath the abstract.

Text + Figures
The length of the text is limited to 5000 words. Contact the editor if you consider publishing longer paper prior to submission of the manuscript. References in the text consist of the surname(s) of the author(s), followed by the year of publication in parentheses. All references cited in the text should be given in the reference list and vice versa. Cite figures and tables as Figure # and Table # or (Fig. #) and (Tab. #) if in parenthesis, respectively. Tables and table captions produced with a word processor should be part of the text. Place figures at the places where they are discussed in the text.

References
The reference list should be in alphabetical order at the end of the file. Entries from the same author should be ordered by date, starting with the oldest.  See citation and referencing examples at the end or download:

2. PREPARATION AND SUBMISSION OF THE REVISED VERSION

If a revision is required, prepare and submitt a revised manuscript addressing all the comments of the reviewers and editors if given.

Along with a Revised manuscript prepare a Revision notes, listing all the comments and your actions to them.

Submitt a revised version in the same form as the original manuscript (PDF or MS Word with figures included) and Revision notes.Upload the revised version in the review section of the submission.You can either combine Revised version and Revision notes into 1 file and submitt them together or submitt Revision notes using Add a Supplemetary file in submission's Summary section.

 3. COPYEDITING

The accepted versiuon of manuscripšt is transfered to Copyediting. 

Accepted manuscripts are sent to the CopyEditing, which is finally made by the Section Editor and the Author. In this stage the improvement the formatting, style, and accuracy of text is done.

(See also the COPYEDIT INSTRUCTIONS)

Initial copyediting is done by the Editor. When completed, the Editor sends e-mail to the author which includes instructions for editing.

Author downloads the initial file, uses Track change & Comments to suggest the last changes.

Final copyedit is done and uploaded by the Editor. This becomes a layout version.

Instructions for the original manuscripts are valid also for the final version. This should have the same structure with the same properties as given above.

At thiws point  all pictures and figures should be submitted also as supplementary files during submission of the final manuscript. We recommend to archive all figures into a single ZIP file and upload it as a supplementary file. Figures should be in the text (low-medium resolution) as well as submitted separately in high resolution for the print.

The figures should be hi-resolution raster files or vector files following these rules:

  • Each figure should be a separate file (either as a standalone supplementary file or part of a ZIP archive). Name figure files so that one can see the figure number in it (e.g Fig1.jpg, Fig2.eps etc.)
  • Vector graphics are accepted only in eps (Encapsulated Postscript) format with “text as curves” option. Do not send any other vector format.
  • Raster figures and photos should be in one of the common types (e.g. tiff, jpg, bmp). A resolution must be at least 300 dpi considering the size in the publication. Raster files of line drawings should have resolution of 600 dpi.
  • Use colours only if necessary, i.e. when substantial information is lost in the case if grey-scale figure is used. Otherwise use greyscale. It is the Editor’s right to change the colours to greyscale when he/she considers that no information is lost.
4.PROOFREADING
The final Copy-Edited  version and figure files are sent to production when PDF galleys are made.  Editor uploads the PDF and invites Authors to submit corrections. Follow the instructions given in PROOFING INSTRUCTIONS to submit corrections.
 

3. PAGE CHARGES
There are no page charges.

4.WARNING
It’s the author’s responsibility to obtain written permission where necessary from copyright holders to reproduce all material submitted to publication. Scientific Research Centre SAZU holds copyright for papers published in AC. If you have any problems or doubts the editor will advise you with pleasure. If authors are in doubt whether their paper is suitable for AC , they should consult the editor before sending the manuscript.

 

5. CITATION and REFERENCES

NEW: For all electronic references authors should add DOI NUMBER at the end of Reference entry.

Example:

Gabrovšek, F. & J. Turk, 2010: Observations of stage and temperature dynamics in the epiphreatic 501 caves within the catchment area of the Ljubljanica River (Slovenia). Geologica Croatica 63/2, 187-502 193. http://dx.doi.org/10.4154/gc.2010.16


CITING REFERENCES IN THE BODY OF YOUR TEXT

• Author/editor and the year of publication must always be stated. Please note that there is no comma in between!
Example: A recent study investigated the spatial heterogeneity of epikarst copepods (Pipan 2005). Or Pipan (2005) has investigated the spatial heterogeneity of epikarst copepods.

• Several works cited in the same time are separated by semicolon.
Example: Several authors (e.g. Shuster & White 1971; Bakalowicz 1979) used interpretation of karst spring hydrographs and chemographs to conclude on the characteristics of carbonate aquifers.

• If the work has two authors/editors, both are used and separated with an “&” sign only in the parenthesis!
Example: Carbonate rocks occupy about 12% of the planet's dry, ice-free land (Ford & Williams 2007). But Ford and Williams (2007) estimate that carbonate rocks occupy about 12% of the planet's dry, ice-free land.

• If the work has three or more authors/editors the abbreviation ‘et al.’ – in italics – should be used after the first author’s name.
Example: Karst aquifers heterogeneity makes them extremely difficult to model (Gabrovšek et al. 2004).

• When citing works by the same author written in the same year a lower case letter after the date must be used to differentiate between the two. The works are separated by a comma!
Example: Complex analyses of karren morphology are the basis for their classification (Veress 2000a, b).

• When citing from books that contain chapters written by different authors, the author who wrote the chapter should be cited, not the editor of the book.

• Secondary references are used when referenced to another author’s work and the primary source is not available. When citing such work the author of the primary source and the author of the work it was cited in should be used.
Example:According to Gonzalez and Lohmann  (1988) as cited by Gillieson (1996) in Carlsbad Caverns evaporation played a significant role in aragonite precipitation.

 N.B. You are advised that secondary referencing should be avoided wherever possible and you should always try to find the original work!

 

 PREPARATION OF THE REFERENCE LIST

• The list should be in alphabetical order by author/editor;

• When using more than one piece of work by the same author, in the reference list the works in date order should be listed, beginning with the oldest published work.

• In case of one author the surname should be followed by a comma and the given name’s initial letter with full stop and a comma.
Example: Bakalowicz, M., 2005: Karst groundwater: a challenge for new resources.- Hydrogeology Journal, 13, 1, 148- 160.

• In case of two or more author the first author’s surname should be followed by a comma and the given name’s initial letter with full stop that is followed by a comma. Before the last author the names should be separated with an “&” sign followed by the last author’s given name’s initial letter with a full stop and a surname.
Examples: Dreybrodt, W. & G. Kaufmann, 2007: Physics and Chemistry of dissolution on subaerialy exposed soluble rocks by flowing water films.- Acta carsologica, 36, 3, 357-367.
Poljak, M., Živčić, M. & P. Zupančič, 2000: The Seismotectonic Characteristics of Slovenia.- Pure and Applied Geophysics, 157, 37-55.

Books
Author/Editor (if it is an editor always put (ed.) after the name),
Year of publication:
Title (this should be in italics).-
Series title and number (if part of a series),
Publisher,
Number of pages (use ‘pp.’),
Place of publication (if there is more than one place listed, use the first named).
Example: Ford, D.C. & P.W. Williams, 1989: Karst Geomorphology and Hydrology.- Academic Division of Unwin Hyman Ltd, pp. 601, London.


Chapter in an edited book

Author of the chapter,
Year of publication:
Title of chapter followed by .- In:
Editor (always put (ed.) after the name)
Title (this should be in italics).
Series title and number (if part of a series),
Publisher,
Page numbers (use ‘p.’ before a single page number and ‘pp.’ where there are multiple pages),
Place of publication (if there is more than one place listed, use the first named).
Example: Chartzoulakis, K. & M. Bertaki, 2006: Water use in agriculture on Mediterranean islands: present situation and future perspective.- In: Koundouri, P. et al. (eds.) Water management in Arid and Semi-Arid Regions. Edward Elgar, pp. 136-157, Cheltenham.

Journal articles
Author(s),
Year of publication:
Title of journal article.-
Title of journal,
Volume number,
Issue number,
Page numbers of the article (do not use ‘p’. before the page numbers).
Example: Raeisi, E., Groves, C. & J. Meiman, 2006: Effects of partial and full pipe flow on hydro chemographs of Logsdon river, Mammoth Cave Kentucky USA.- Journal of Hydrology, 337, 1-10.
Conference proceedings
Author(s),
Year of publication:
Title of conference paper followed by .- In:
Editor/Organisation (if it is an editor always put (ed.) after the name)
Title of conference proceeding (this should be in italics).
Time and place of the conference.
Publisher,
Page numbers of the conference paper (do not use ‘p’. before the page numbers),
Place of publication.
Example: Milanović, S., 2005: Hydrogeological characteristics of some deep siphonal springs in Serbia and Montenegro.- In: Stevanović, Z. & P. Milanović (eds.) Water resources and environmental problems in karst, Proceedings of the international conference and field seminars, 13th-19th September 2005, Belgrade, Kotor. ZUHRA, 451-458, Belgrade.

Theses (Final written work by PhD and postgraduate students, dissertations, project reports, discourses and essays by any student.)
Author,
Year of publication:
Title (this should be in italics).-
Type of thesis,
Academic institution,
Number of pages (use ‘pp.’).
Example:Leckenby, R.J., 2005: Dynamic characterisation and fluid flow modelling of fractured reservoirs.- PhD thesis. Imperial College London, pp. 245.

Reports
Author/Editor (if it is an editor always put (ed.) after the name),
Year of publication:
Title (this should be in italics).-
Organisation,
Report number: followed by the number of the report

Maps
Author (or the organisation responsible for publishing the map),
Year of publication:
Title and scale (this should be in italics).-
Series title and number (if part of a series),
Place of publication.
Example: British Geological Survey, 1998: South London, 270. 1: 50 000.- London.
In the text (British Geological Survey 1998).

 

2.8 Web pages and websites

Author/Editor, (use the corporate author if no individual author or editor is named)
Year of publication: (if available; if there is no date, use the
abbreviation n.d.)
Title.-
[Online]
Available from: URL
[Date of access] .
Example: European Space Agency, 2008: ESA: Missions, Earth Observation: ENVISAT.- [Online] Available from: http://envisat.esa.int/ [Accessed 3rd July 2008].
In the text (European Space Agency 2008).

Presentations/lectures: online version
Name of presenter/lecturer,
Year of presentation/lecture:
Title of presentation/lecture.-
Presented at the conference/meeting title (this should be in italics).
Conference/meeting time and location.
[Online]
Available from: URL
[Date of access]

 

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in PDF fromat. If you cannot convert your original file to PDF, MS Word, RTF or comparable format is acceptable.

  3. All illustrations, figures, and tables are placed within the text at the appropriate points  together with their captions.
  4. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.

     

     

 

Copyright Notice

1. PROPOSED POLICY FOR JOURNALS THAT OFFER OPEN ACCESS


Authors who publish with this journal agree to the following terms:

    1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.

    1. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.

  1. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).

 

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